Tag Archives: finance

WIMS Client Spotlight: Lincoln James Capital

Lincoln James Capital is a commercial real estate firm based in Charlotte, NC, but operating throughout the South East USA, that specializes in arranging debt for their multifamily and commercial real estate clients’ needs. They operate daily to earn their reputation as a customer-focused, honest, and dedicated company. Lincoln James Capital simplifies the process of getting the commercial loans you need, so you can move forward with confidence.

They’ve completed over $1 billion in commercial loan transactions.

Lincoln James Capital Specializes in arranging financing for commercial real estate properties and businesses through their expansive network of lenders. With lots of loan program options to choose from, they offer you mortgage alternatives that suit your specific loan situation. And every aspects of the loan process—from the initial loan application to closing are handled by their carefully selected mortgage and in-house closing experts. This helps to speed up the entire loan process and get you the best mortgage terms within a shorter period. Their ultimate goal is to save their clients time and money!

Their core tenants include:

Commercial Real Estate Financing Unleashed – They provide creative financing solutions to commercial property owners through their extensive lender relationships, in-depth market knowledge, and the determination to exceed expectations.
Certainty of Execution – In uncertain times, their clients have come to trust that they will deliver on what they’ve promised.
Philosophy of Excellence – Integrity. Professionalism. Execution. Their philosophy of excellence demands the highest level of honesty, professionalism, and execution.

Visit their website and reach out to their Managing Partner Sokoni Scott to learn more about how they can help you get the financing you need for your commercial real estate project.

While you’re their make sure to check out their case studies section too!

About Mike Simmons & WIMS Consulting

Mike Simmons is the CEO of WIMS Consulting, a consulting firm and full-service marketing and sales agency specializing in marketing strategy, CRM programs, digital marketing, website development, business development, and additional services operating primarily in Charlotte, Miami, Tampa, and Southern California among other cities around the country. The firm’s ventures include equity positions in the following portfolio companies as well: EolianVR, ARRE (Augmented Reality Real Estate), Sunny Money Solar, and LDR BRD.

WIMS Client Spotlight: EF Hutton

EF Hutton is a fast-paced high-growth global investment bank founded by experienced investment professionals that have collectively financed over $250 billion for public and private companies alike. They offer strategic advice and financing solutions to middle market and emerging growth companies across the globe. With the focus of a boutique investment bank and the support of a global syndicate network, EF Hutton is the ideal strategic partner.

The EF Hutton proprietary platform includes hundreds of brokers and over $6 billion in assets under management between the UK and the US, allowing them access to capital across two of the world’s most developed and wealthy markets. Their unique organizational structure affords them access to capital on a transcontinental scale.

Large Global Syndicate Network
Strong Institutional Fund Network
16,000 Active Clients
500 Finance Professionals
$6 Billion Assets Under Management
Proprietary Global Network With A Presence In Every Market

At EF Hutton, they conduct all aspects of their business with the utmost integrity. They are dedicated to providing objective strategic advice and financing solutions to companies across the globe.

Powerful Partnerships:

EF Hutton’s dynamic operating structure offers a unique alternative to traditional middle market investment banks. EF Hutton is a division of Kingswood USA, a subsidiary of Kingswood Group (AIM:KWG); the synergies of these divisions and direct access to KWG provides EF Hutton a unique global presence and broad platform outreach. Their differentiated equity platform allows for cross border access to global asset managers, banks, middle market credit funds, family offices, and specialty lenders. Since the founding of EF Hutton in May of 2020, they have found the Kingswood Group to be a powerful partner that shares our vision of rapid expansion.

About EF Hutton

EF Hutton (formerly Kingswood Capital Markets), division of Benchmark Investments, LLC is a global, full-service investment bank headquartered in New York, New York. EF Hutton is a division of Benchmark Investments, LLC, a subsidiary of Kingswood US, LLC, an indirect subsidiary of Kingswood Holdings Limited (AIM: KWG). The synergies and direct access to Kingswood Holdings Limited provide EF Hutton with a unique global presence and broad platform outreach to ensure success for its clients.

About Kingswood Holdings Limited

Kingswood Holdings Limited (trading as Kingswood) is an AIM-listed (AIM: KWG) international, fully integrated wealth management firm with approximately 18,000 active clients and approximately $8.7 billion of assets under advice and management. Securities are offered through Benchmark Investments, LLC, Member FINRA/SIPC.

Contact

Joseph T. Rallo, CEO

590 Madison Avenue, 39th Floor, New York, NY 10022

[email protected]

About Mike Simmons & WIMS Consulting

5 Ways Family Offices Can Optimize for the Present & Future

Over the past 50 years, the amount of family offices has grown to an estimated 3,500-5,000 as ultra-high-net-worth (UHNW) investors have increasingly used this approach to leverage and manage their wealth. Whether it be through Single-Family Offices (SFO’s), Multi-Family Offices (MFO’s), or a combination of both through syndication, wealthy families have seen the advantages of customized structures that meet specific needs and go much more in-depth than just financial investments.

With family offices varying in size, scope, purpose, and operation, it’s impossible to define the specific actions family offices should take, but it is possible to highlight key themes and challenges that most family offices face and offer advice on how to deal with common situations that arise. The increased level of sophistication for these investors has created a need for constant communication and transparency to ensure everyone involved in deals is on the same page and held accountable to achieve the desired results.

Vision – Clearly Communicate Goals to Foster Alignment

Family offices need to communicate their goals and alignment to all players involved, from their internal teams to management at their portfolio companies and everyone in between. With varying scopes of family offices, the common goals tend to surround income, total assets, and legacy. There is a varying degree to which these topics are discussed and articulated among family offices. Mapping out priorities that articulate the desired purpose and direction for the family’s wealth will encourage proper decision making and the right strategy. The proper structure of the family office can then ensure that governance framework, operating processes, teams, and advisors are set up in a way to support the family office’s purpose and values to achieve specific goals. Further, it will help identify the right KPIs/metrics to track and measure against as well.

Operations – Set up the Proper Delegation of Duties

Once everyone knows and embraces their role, family offices can then fill in the gaps where they need help, making the whole process much simpler and clearer. These gaps can be filled through streamlining operations via outsourcing. Outsourcing to specialized agencies not only provides expertise and more eyes on what matters, but it also allows family office executives to focus on the areas they’re passionate about.

Deal Flow – The More Opportunities That Come Your Way the Better (if it is manageable)

The best deals typically come through referrals, but there are also plenty of solid opportunities that come in via cold calls, emails, pitch events, or online databases stacked with potential investments. No matter the source, access to these deals is paramount to succeeding in the private investing world. A few sources we have found useful are AngelList, PitchBook, LinkedIn, CrunchBase, etc.

In more of a nontraditional move, family offices can also find deals and collaborate through equity crowdfunding. A capital raise can start as Reg CF and later convert a round to Reg A. Start-ups are increasingly seeing the value in crowdfunding to raise initial capital as it helps to validate their business model and market fit. With less regulation than private equity, investors can also benefit from getting involved and take more ownership of great ideas at an early stage.

Syndicate Investments to Reduce Risk, Increase Upside, and Achieve Economies of Scale

Most family offices already co-invest through syndication with other family offices. Yet this only increases the need for transparency from all firms involved: the family offices, their teams, portfolio companies, and any outsourced agencies that are involved in establishing a smoother operation. Syndicating deals allows you to reduce the downside by committing less capital, it increases the amount of relationships/resources that the target company can leverage, and it also enables each family office/fund to be able to split expenses when appropriate.

Finding and deploying the right consulting firm is a key example of this, due to the essential need for trust and objective parties when dealing with a large amount of wealth from a small number of sources. If family offices do choose to outsource certain operational functions (like marketing, sales, finance, etc.), a firm that provides constant communication and quick action to resolve issues is necessary. With the right external agency, family offices can concentrate on the roles that align with their purpose and passion with respect to running a successful operation. Not to mention, they save even more capital by not having to hire full-time positions to do what these outsourced specialists have been doing well for years.

Succession Planning – Always Keep an Eye on the Future

Succession is one event that family offices must have even though it can be uncomfortable. Having a contingency plan in place allows for smooth transitions and operational stability across the board when the time comes. This could mean planning for the transition from one generation of principal(s) to the next, or from one family office executive to the next. CEO’s tend to be in their position for an average of approximately 5 years. For family offices, managing directors and executives tend to hold these offices for 10 years as they have established a rapport with the investor families. This means that much more of the operations are in the hands of the family office executives than in traditional businesses.

When succession occurs with these individuals, it can be tough for the family office to stay on course if objectives and procedures have not been communicated. Understanding the role of the family, the family office, the portfolio companies, and any external firms in the event of succession is key in mitigating risks and obstacles that can cause disruption. With less regulation and oversight regarding practices of family offices, a lot more is done on an informal basis, leading to the possibility of overlooking key operations. With a clear and defined plan, it provides an easier transition when any type of succession inevitably occurs.

Conclusion

As you look to scale your operations, investments, and grow, there are clearly a variety of routes to take. The key is determining the route that best fits your family office’s vision, the portfolio companies you want to invest in, and then ensuring that all parties involved, whether in-house or external, all understand and are committed to executing it.

Written By: Mike Simmons and Evan Shirreffs.

THE PRIMARY MISSION OF WIMS CONSULTING IS TO HELP YOUR FUND AND ITS PORTFOLIO COMPANIES GENERATE A HIGHER ROI NOT ONLY INTERNALLY, BUT ON BEHALF OF YOUR INVESTORS AS WELL. WE CAN ASSIST WITH SCALING YOUR INVESTMENTS TO HELP INCREASE VALUATIONS IN ADVANCE OF ADDITIONAL FUNDING ROUNDS, LIQUIDITY EVENTS, EXITS, OR IPOs. WE CAN PROVIDE A LOT OF DIFFERENT SERVICES, CREATE AND IMPLEMENT A ROBUST STRATEGY, AND EXECUTE EACH TACTIC, BUT EVERYTHING THAT WE DO TRULY BOILS DOWN TO THAT ONE SINGLE OBJECTIVE OF ADDING MORE VALUE TO YOUR FIRM.

Private Investment Funds in 2022: Focus on Optimizing & Streamlining Existing Portfolio Company Investments to Grow amid Volatility

The whirlwinds of 2020-2022 rattled businesses across the country, and it was no different for the private investment/fund industries. Even prior to last year, trends were moving toward funds (private equity, venture capital, family office, etc.) establishing platforms that focused on a suite of key business functions, such as business development, marketing, finance, PR, etc. to assist their portfolio companies with scaling their operations. Some funds have stood up internally¹, while others have engaged external strategic partnerships.

In the first half of 2020, a slowdown in new deals was caused partly by valuation discrepancies between buyers and sellers, resulting in a 63% decrease in activity in the Americas region² after the onset of COVID-19. According to a PitchBook report, U.S. private equity exits dropped by 70% (1^st 6 months of 2020 compared to year-ago period) because private equity firms marked down portfolio companies; they chose to hold investments rather than sell them³. Although this may sound alarming, a study by consulting firm Willis Towers Watson showed that despite a drop in exit transactions in the first half of 2020, there is little evidence of forced exits at least³. Furthermore, private equity firms raised $348 billion in the same time frame, which is only 10% shy of what they raised during the first half of 2019².

If funds have the capital raised but are not deploying it because of the risk of an unfavorable valuation or investment, the question must be raised: what have they been doing in the meantime?

In addition to simply boosting investments for current portfolio companies, funds are increasing aid in the strategic side of these businesses as well. “Increasing returns during ongoing fiscal and geopolitical uncertainty pushed top executives from PE firms to maintain focus on value and digitalization, and a commitment to developing the organizational and business models of their portfolio companies.”⁴ Many funds have turned to delegating these duties to outside firms.

Outsourcing operations, sales, marketing, and other core functions provides a new perspective for funds. With another set of eyes on current investments, funds can squeeze every penny of revenue out of their portfolio companies to boost chances of success. Outsourcing allows current portfolio companies access to the same professional team as their fund, which consolidates consultants, agencies, people, and expenses for a more efficient operation filtered through a single entity.

Furthermore, with investment funds specializing to extreme degrees these days¹, funds can focus on what they have specialized in, while letting the collaborative agency facilitate other aspects of the business. This allows them to keep the main thing the main thing so they can keep investors happy and informed, as well as assist their portfolio companies with more high value activities.

Not only does outsourcing provide more expertise with experienced professionals, but it tends to cost less than hiring someone within the fund or directly at the portfolio companies to manage these responsibilities. VC start-ups are staying private for an average of eight years longer than they would have back in 2000. It only makes sense to provide them with an experienced team for business development, marketing, and more. Without a team, the firm must manage all of this themselves or, for example, hire a business development manager. The average venture capital business development manager salary is nearly $80,000, not to mention additional benefits and expenses. Eight additional years of paying this salary (not including escalators and other contractual advancements) raises that investment to $640,000 allocated towards one person, when a team of experts can be hired to do an even better job.

Over the last decade, the appeal of going public has decreased as companies do not want to deal with inevitable scrutiny after releasing financials and other information. There has actually even been a shift of public companies switching back to private, with 8 out of 10 of the largest buyouts being Public 2 Private (P2P)⁴. Many companies would rather stay private, or be bought out through M&A, than to receive heat from the public. If a start-up does not go public, having that business development manager can continue as a growing yearly expense (regardless of value), even if the business isn’t in a growth or blitzscaling stage. Similar to the recession from a decade ago, companies are thinning out and hiring more contractors because it is a more manageable and flexible commitment.

Further along this line, “We are starting to see some changes that may signal a strategy shift by private equity to help struggling portfolio companies amid the crisis. Additional stake purchases by private equity investors are up by count and volume compared to same period last year and second- and third-round funding’s are also up from last year. Both are ways to inject cash into companies that need it most now.”⁵

In volatile times, more of the focus should be on what can be controlled. “Leaders should identify digital innovations such as business intelligence, big data analytics, machine learning, and business processes automation to help companies evolve and gain the skills needed for better performance and outpacing the competitors.”⁴

While not every business model is 100% perfect, and there are pros and cons to each, there are certainly many advantages both financially and operationally to leveraging a consulting firm to assist funds and their portfolio companies with scaling. Regardless of whether the macro environment is volatile and capital is tougher to come by, or when conditions are great and capital is flowing freely, running a tight ship focused on streamlining, growth, and ROI will always be in style and appreciated.

Written By: Mike Simmons and Evan Shirreffs

References:

1) https://tomtunguz.com/is-venture-capital-worth-the-risk/

2) https://www.institutionalinvestor.com/article/b1mqkqqx3g0k5v/Private-Equity-s-Answer-to-a-Frozen-Deal-Market

3) https://www.pionline.com/private-equity/private-equity-deals-tumble-20-2020s-first-half-pitchbook

4) https://bspeclub.com/2020/04/17/private-equity-2020-outlook-the-start-of-a-new-decade/

5) https://news.bloomberglaw.com/bloomberg-law-analysis/analysis-how-is-private-equity-optimizing-the-downturn

The primary mission of WIMS Consulting is to help your fund and its portfolio companies generate a higher ROI not only internally, but on behalf of your investors as well. We can assist with scaling your investments to help increase valuations in advance of additional funding rounds, liquidity events, exits, or IPOs. We can provide a lot of different services, create and implement a robust strategy, and execute each tactic, but everything that we do truly boils down to that one single objective of adding more value to your firm.

Equity Crowdfunding Collaboration

WIMS Consulting has a collaboration to assist startups and well-established businesses with launching their equity crowdfunding campaigns. We partner with The Arora Project and Striders Group (the team that brings you DiscoverCLT and more, further details about each below) to deliver this unique offering. Not only will we help with the financial compliance component, but with the marketing, CRM, and PR as well to super charge your campaign’s effectiveness.

While we will assist companies across the USA, we are initially focused on Charlotte and Miami. The collaboration will assist with traditional crowdfunding campaigns as well. This initiative is designed as an ancillary and related focus to the WIMS Consulting Fund service line which supports private equity, venture capital, and family office funds with their own firms as well as their portfolio companies’.

For some additional background and context on the experts we’re working with:

Krishan Arora, CEO of The Arora Project published the article below in Forbes that goes into depth about the nuances and what is required. This is required reading as the starting point for those interested in potentially pursuing this approach to growing your business.

“Equity Crowdfunding Will Revolutionize Fundraising For Startups”

https://www.forbes.com/sites/forbesagencycouncil/2020/06/08/equity-crowdfunding-will-revolutionize-fundraising-for-startups/#3849fd8cc433

“The Arora Project began in 2016 as a full-service crowdfunding campaign management agency, helping creators globally raise over $75 Million in funding. Today we maintain our expertise in crowdfunding as well as offer a wide array of digital marketing solutions to innovative companies looking to launch the next big idea. The pride and passion we have for our projects has resulted in an exceptional service that you won’t find anywhere else.”

Striders Group provides, “marketing services that help you stand out from the crowd. With over 10 years of experience, we help businesses create their brand presence and achieve their goals. Our process is designed to empower your brand and outfit your business with the marketing tools needed to succeed.”

If you’re interested in learning more and/or setting up a discussion about whether your company would be a good candidate please reach out!

WIMS Consulting for Funds & Investors: Private Equity, Family Office, Venture Capital & Their Portfolio Companies

Your Fund and its Portfolio Companies’ Future Partner for

Marketing, Sales, Finance, Operations, Investor Relations, Development, & More.

Your Private Equity, Venture Capital, or Family Office fund is undoubtedly already great at its core functions. Between raising funds, selecting the right portfolio companies to deploy capital to, and managing the day to day operations we suspect that you’ve got those things covered, or at least you have a solid handle on them.

Where we come in is supporting your fund and its portfolio companies with everything else.

The primary mission of WIMS Consulting is to help your fund and its portfolio companies generate a higher ROI not only internally, but on behalf of your investors as well. We can assist with scaling your investments to help increase valuations in advance of additional funding rounds, liquidity events, exits, or IPOs. We can provide a lot of different services, create and implement a robust strategy, and execute each tactic, but everything that we do truly boils down to that one single objective of adding more value to your firm.

Our approach and work product is all meant to be measurable, KPI (Key Performance Indicator) focused, metrics-based, results-oriented, and top and bottom line enhancing. We are dedicated to staying ahead of the curve by always learning the latest and most innovative best practices along with the most efficient way to implement them.

The role we can play will vary based on your fund/company’s existing and/or desired structure. WIMS Consulting can function as various fully outsourced departments, or as your external CMO, Head of Sales, CFO, support team, etc. Or we can simply act as a consultant/solutions provider on a specific project.

It is our aim to provide concierge level service and be the “easy button” you press when you just need and want to focus on your core functions yet need to get everything else done too.

Our Value Proposition the reason we will make a great partner to your fund and its portfolio companies’:

Deploy us to help manage and scale your portfolio companies’ in any of the areas we highlight throughout our practice areas.
Consolidate various consultants, departments, service providers, and bring under one firm to help streamline operations, maximize areas of expertise, and achieve economies of scale.
We help aggregate data across a variety of sources, filter it, and convert these metrics into a compelling story to ensure your investors, board members, management, and stakeholders remain informed and happy with progress across the entire fund and its portfolio companies.
- Further, when the desired results aren’t achieved and adjustments do need to be made, we ensure that story is told as well, along with preemptively bringing potential solutions to the table.
We are entrepreneurs ourselves, yet also worked in the corporate world too. We’ve operated and grown businesses and we’ve led funding rounds. We’ve worked with and for funds directly too. Our team has acquired quite a bit of experience across a variety of stages in the growth cycle of companies and across many industries as well.

Our Services Include:

Marketing Strategy & Implementation
- Fractional CMO
- Website Development
- Marketing Automation
- Creative – Content Creation & Distribution
- Data Analytics
Sales – Bus Dev/CRM Strategy & Implementation
- Salesforce.com, Zoho CRM, HubSpot, Microsoft Dynamics, and more.
- Lead Generation
- Sales Strategy and Deployment
Finance & Accounting
- Fractional CFO
- Financial Modeling & Forecasting
- Financial Reporting
- Accounting & Bookkeeping
Operations & Support
- Investor Relations
- Project Management
- Administrative Support
Software & Platform Development
- Full Stack Software & Platform Development
- Augmented Reality/Virtual Reality Platform & Application Development
- AI & Machine Learning

Visit our website for more information or to set up a call.

How Anyone can Build a Custom Data Analytics Dashboard

If you could carve out an hour a month for analysis in order to save a dozen hours of work, the one-hour investment would be worth it, right?

How about if that same hour led to crucial details about your sales trends and customers insights?

On top of all that, what if that same one-hour investment came at no additional cost to you?

Seems like a pretty great deal.

Welcome to the benefits of an Excel-based analytical dashboard.

Benefits of an Analytical Dashboard

You’ve most likely heard of the powers and benefits of data analytics. You’ve probably seen examples from things like POS systems, Tableau, cloud-based software, and many others.

Some of these benefits include the following:

Saving you time and money through efficiency and more impactful insights

Spending time looking over your dashboard saves hours of debating anecdotal or piecemeal results and helps guide you towards the best path forward

Giving you better insights into your customer to improve marketing campaigns

Campaigns based on hard data are more successful as you can target your intended customer more effectively

Taking the guesswork out and make great, data supported, decisions in less time

The high end services all have their merits, but in a small business where you might not have the budget for those services (which are also potentially far beyond the capabilities you actually need), plus a large learning curve, those services don’t always make the most sense.

By learning (on a much faster learning curve) to make a dashboard in Excel, you can get the benefits you want in a completely customized dashboard at no cost (since you already have Excel on your computer).

Why use Excel for this

Let’s start with some common business questions.

How did your sales do last month? How does that compare to the same month of the prior year? How about compared to the pace you’ve been running at this year?

Now how about separating those numbers by project, item, or client? How about by distribution channel? Sales rep? What about the specific days you had promotions?

The first set of questions is somewhat easy to have a gut feeling for, if nothing else. You might even have some quick analysis created for you in QuickBooks (or similar software).

However, the second set of questions represents another level deeper. You might feel a bit less confident about your gut feeling. They require you to dive into the data each time you want to look, and maybe even anecdotally piece it together from a few different sources. It’s kind of a hassle, but they’re important insights, so it’s worth the time.

Here’s the good news from Excel – you can answer all of those questions, from top line revenue down to whatever level of detail you need, and have them at your fingertips in one place!

With a simple export of data from whatever source you need, you can populate dozens of custom views that you’ve templated and turn it into your very own analytical dashboard!

The only time intensive piece is building the template and framework for all your custom views.

After you create that, you’re essentially just updating with data each week/month/etc. and looking it over for trends. Making changes to it? Duplicating views with variations? Actually, all pretty easy.

The Excel Dashboard

Here is a very quick sample dashboard that shows that topline sales numbers (black chart) followed by a few, slightly deeper, analytical pieces that help evaluate performance (gray charts).

When I say “very quick” … this dashboard took less than an hour to fully create. Real life dashboards of this level of depth take a similar amount of time. Getting significantly deeper into the data does not necessarily mean significantly more time to create though.

Only a few “next level” type questions are displayed (although these may only be half a level deeper), but they are meant to be representative, and the great feature about the “behind the scenes” of the dashboard is that the building blocks for all levels of analysis can be VERY easily duplicated to get at any question you need.

Take a quick look at the dashboard, follow it along the yellow markers, 1 to 5. Any trends jump out at you?

You can likely see the following in a quick pass:

Sales are up in 2019! (Callout #1) – by 22.1% if we want to be specific
There seemed to be a change in performance starting in February (Callout #2). Perhaps a new item was released? Or a new marketing campaign?
All Sales Reps are selling more this year (Callout #3). Shawn leading the pack with a 28.7% increase over 2018
In Store sales have grown by over 60%! (Callout #4). However, Online sales have shrunk a tiny bit.
Further diagnosing, it looks like Jennifer and Oliver have really improved their In Store sales, while Shawn has faltered there (Callout #5). Perhaps there was a training that stuck with Jennifer and Oliver? Maybe Shawn has just focused all of his attention on Online sales?

Those types of insights are crucial to running your business and can be seen quickly from the dashboard. On top of that, there are still tons of different ways to cut the data… by product, by product and distribution channel, by sales rep by month, etc. All of these examples are (almost) as easy as copying and pasting.

Creating the Backend of the Dashboard – a General Guide

We start with one of the building blocks of an Excel-based analytical dashboard. Simply, the Pivot Table.

Depending on your level of familiarity with Excel, Pivot Tables might seem like “that complicated next level” or “that tool we use every day”.

The truth is, everyone can easily be at the latter, and if you’re already there, you could probably be using them more even more effectively. Investing just a bit of time can have a very outsized benefit to your business.

Pivot Tables are fantastic, for all levels of users, because of a few main pieces of functionality:

Very easy to build, use, and manipulate

Drag and drop methods, no complex formulas, no macros or coding

Ability to create charts and dashboards from the Table(s) easily
Build automatically updating formulas off the Table to create new data elements

It deserves mentioning that the quality of your data is very important. If the data is wrong to start, then there is no point is doing any analysis.

First… a few tips on how to create a Pivot Table

Feel free to skip this section if you’re already familiar.

For a detailed “how to” build a Pivot Table, I recommend watching from ~2:30 to ~5:30 in this video. The rest of the video has some good explanations as well, but for a quick guide, the 3 minutes is really all you need.

One piece I would highly recommend changing though, is in the data selection piece.

Important – select the entire column in the data, making sure the headers are in row 1. This allows you to add data in the future and have it included in the pivot table without having to change the data range.

The boxed-in range is okay as “ Sample Data!$A$1:$E$13 ”, but would need to be changed if you add more data to the end of it. The better version’s range “ Sample Data!$A:$E” highlights the entire columns.

Onto Creating the Dashboard

Start with creating a Pivot Table, and from there it is really just about dragging and dropping fields, copying and pasting, and picking a layout!

Let’s say you begin by creating a simple Pivot Table with sales by month:

From there, go up to the ribbon and find the “Pivot Table Analyze” or “Analyze” tab, depending on which version of Excel you’re working with.

Select the “Pivot Chart” option, and out pops a variety of options. Select your favorite chart option (bar chart, line graph, multiple types, etc.) and boom! You’ve got a working chart to help you analyze!
Any time you change what’s in the Pivot Table that created the Pivot Chart, the Pivot Chart will change accordingly.

Example, if you limited the data to just “Jennifer” (Sales Rep filter), you’ll see only her sales in both the Table and Chart.

Tip for the aesthetics of the Chart

To get rid of the “buttons” or ugly looking gray bubbles polluting your chart, you can right click on any of them and select “Hide All Field Buttons on Chart” and they’ll go away (as shown below).

If you don’t mind their appearance, each button acts as a filter for the Pivot Table. So instead of scrolling over to the Table, you can filter right from the Chart.

From there it is just preferences:

You can add a chart title, hide the legend, and a lot of other customization by clicking on the Chart, and then selecting the green “+” button that appears to the right of the Chart (shown below).

Once you’ve got your first chart, you can then start the duplication process!

To make another Pivot Table and Chart combo, you can just select the entirety of the Table, then copy and paste it elsewhere on the sheet

Copying the Pivot Table to be replicated

Drag and drop the fields (from the Field List on the right) you want to look at in the new Table (ex. Sales Rep in place of Month), and then go through the same quick process to create a Chart

The premise here is that each Table you create is referencing the same data. Each variation is just how you want to cut the data for that particular view.

Note – the formatting you select for one chart will not transfer to a new chart. The easiest method is to pick from Excel’s preset templates, which are normally visually appealing enough – both the black and the gray Charts above are in Excel’s preset templates. You can always customize the look of every chart individually to how you want though.

Best practice is probably to settle on a color scheme and layout after you’ve created all the charts you want, that way you can quickly go through each and select the same layout all at once.

After creating however many variations that get to your necessary level of depth, you’ve now just created yourself a dashboard! Congrats!

Best Way to Create Formulas Based on the Tables to get Additional Metrics in your Dashboard

You may notice that some pieces in the above dashboard (the tables with headers that have blue background and white text) are not Pivot Tables or Pivot Charts. These are created using the same information though.

Enter the GETPIVOTDATA formula. It is one of the most complicated looking formulas, but one of the most effective to use.

Note that it is simply complicated “looking”, but not actually that complicated to use.

Here’s an example. We’re going to walk through the Sales By Month table in the dashboard above (and referenced below).

Let’s say you wanted to get that 41.1% “Growth vs Prior Yr” for Feb from the information in the Pivot Table.

Naturally, you would do the following (referencing picture below) U10 / T10 – 1 = 41.1%

When you go to do that though, this scary looking formula comes out:

Let’s break it down and look at the first piece, before the “/”:

=GETPIVOTDATA(“Sale Amount”,$S$7,”Year”,2019,”Month”,”Feb”)

Translating, it is saying the following:

From the Pivot Table

=GETPIVOTDATA(“Sale Amount”,$S$7,”Year”,2019,”Month”,”Feb”)

Grab the metric “Sale Amount”

=GETPIVOTDATA(“Sale Amount”,$S$7,”Year”,2019,”Month”,”Feb”)

In the Pivot Table located in cell S7

=GETPIVOTDATA(“Sale Amount”,$S$7,”Year”,2019,”Month”,”Feb”)

Given the following criteria, Year = 2019

=GETPIVOTDATA(“Sale Amount”,$S$7,“Year”,2019,”Month”,”Feb”)

And the second criteria Month = Feb

=GETPIVOTDATA(“Sale Amount”,$S$7,”Year”,2019,“Month”,”Feb”)

You’ll notice the second GETPIVOTDATA (after the “/”) is the same formula, just referencing Year = 2018 instead of 2019.

It is the same formula as the nice and easy U10 / T10 – 1 above, just bringing in the functionality of the Pivot Table.

So why on earth would you actually use the complicated version?

Reason #1: Let’s say you add in another filter and the bulk of the Pivot Table shifts down by one row. The U10 / T10 – 1 will remain but will now be looking at a different month.

Reason #2: What if you changed the Pivot Table to include each Sales Rep’s details in each month (like below)?

Now that “U10 / T10 – 1” formula would be referencing Jennifer’s sales in Jan… not even close to total Feb sales.

If you used the GETPIVOTDATA formula, you would still get the result you want (Total Feb Sales Amount, 2019 over 2018) because you’re telling it what criteria to look at, regardless of what cells the intended data ended up in. It would still do $26,070 / $18,470 – 1, or 41.1%.

Note – in a scenario like the above picture, make sure Subtotals are enabled in the “Design” tab that appears when you click in the Pivot Table

Reason #3: You can completely customize the look of your created table, whereas you have limited aesthetic flexibility in the Pivot Table itself. I choose a blue header with white text.

Reason #4: You retain the copy and paste functionality of the “U10 / T10 – 1” formula but increase the accuracy of the formula.

Notice in our summary chart with each month’s “Growth vs Prior Yr”, we have the month abbreviation in the left column, then the % growth in the right column.

To utilize the copy and paste functionality of formulas in Excel, we just have to reference the month in the formula.

It is the same formula as above in every way except for the P9 in place of “Feb”. This just tells the formula to take the value in cell P9 as the criteria needed to be found in the “Month” section.

You can then copy and paste this formula to each of the months, and the “Growth vs Prior Yr” will fill out for each month, regardless of how many other variables are in the Pivot Table, or where the numbers you want are located (cell-wise).

Summary

So now you’ve learned…

The benefits of a dashboard, specifically one in Excel
How to make a Pivot Table
How to make a Pivot Chart based off it
How to duplicate those efforts (for efficiency)
How to reference the information in it to get analytical metrics that aren’t directly called out in the Pivot Table
(Most importantly) How to build your own fully functional, completely customizable analytical dashboard!

Updating the dashboard is an exercise that takes mere minutes to download the data and add it into your data sheet.

Reasonable time investment to make the dashboard, small time investment to update it, big business benefits.

WIMS Client Spotlight: Pineapple Consulting

Pineapple Consulting Firm was created with only one goal: to help small businesses succeed. It helps how synergistic that is with WIMS Consulting, as not only is there a client relationship, but it really fits our model of creating partnerships too.

While Pineapple is eager to help however they can, they have a particular specialization centered around analytics and efficiency. Specifically, they are wizards when it comes to Excel, spreadsheets, lead generation, and project management (something we’re really interested in helping businesses with right now at WIMS Consulting too).

Their service offerings include:

Data Analytics
- Inform decisions and strategies for the best results.
- Data gathering, manipulation, and visualization with expertise in Excel.
Financial Analysis
- Cost benefit analysis, Financial modelling and projections all in customizable Excel tools.
Project Management
- Lead a project from idea development all the way to post-execution monitoring.
Lead Generation/Data Scraping
- Extract leads and data from online and present it in easily manageable files.

They work with a wide variety of industries, but have a niche surrounding professional service firms. Pineapple’s founder has an extensive background in the financial services and wealth management industry. However they also work with startups of all sizes, accounting, banking, insurance, real estate, non-profits, and health care among others.

The company is based in Charlotte, NC but of course is able to work with clients from throughout the country.

Click here to check out their website and let them know that I sent you!

WIMS Client Spotlight: GNEISS 2017 Year in Review & What’s to Come in 2018: Reinventing the Financial Wheel

“The GNEISS team truly had an incredible year in 2017. It was filled with many milestones and growth as a company and platform. Our goal is to help our users unlock the power of the blockchain to take control of their financial freedom. We’re doing this by building the World’s 1^st P2P Ethereum Blockchain Platform. More specifically, GNEISS is a business development and free market platform that uses blockchain technology to enable peer to peer financial transactions.

Clearly the explosion of the cryptocurrency market and popularity of Bitcoin and Ethereum has played a tremendous role in propelling us forward. The awareness and branding/marketing of the industry created a headwind which we have been able to leverage to our advantage.

Some of the key milestones we hit this year are included below:

Reached beta stage of development.
Enabled Secure Wallets via Segwit/Multi Sig (for bitcoin); we’ve incorporated all the features of Bitcoin and Ethereum onto our platform.
Established Fiat Currency Tethers (we were the first platform to do this!).
- Including: USD, EUR, CNY, GBP, CAD, AUD.
Our GNEISS coin is now listed on the Ether Delta Exchange and being publicly traded, it will soon be on Bancor and others as well.
140+ users and climbing.
Launched our online forum/blog: forum.gneiss.io.
We’ve grown our social media presence on multiple platforms and have released multiple videos to our YouTube channel.

What’s to Come in 2018

The market for peer-to-peer lending is growing annually, potentially reaching $490B by 2020 [1] Our aim is to bring borrowers and lenders on a single platform where those with access to finance can connect with those in need of finance, and reach mutually beneficial terms and conditions that are transparent and immutable. Through GNEISS, loans can be achieved using a legally verified smart contract and secured using crypto-currency. The smart contract is executed on the Ethereum platform, facilitating a peer to peer interaction, with the transaction details recorded on the Blockchain.

This enables individuals or companies who have digital assets to borrow against them, to generate immediate cashflow, without compromising the position of their assets. Borrowers can use their crypto-currencies as collateral on a safe, efficient, and cost saving platform. Similarly, lenders who have reserved digital funds can provide loans based on their risk tolerance and achieve higher returns than typical bank deposits.

By creating a win-win situation, on a decentralized and transparent platform, GNEISS is creating opportunities which have not existed in the cryptocurrency space. In short, GNEISS enables frictionless access to credit in a secure and scalable way.

¹https://lending-times.com/2017/07/24/alternative-lending-and-cryptocurrencies/

In addition, the following are some of the highlights of what else is on the horizon:

Full platform launch set for later this year.
Ability to tokenize any asset in the free market that has value (everything has value and you will be able to assign a price to it).
We will continue to pursue getting listed on the Bittrex and Poloniex exchanges.
Improve our money/wallet management system.
Enhance user management and interface functionality.
Release new features, such as:
- Create, transfer, mint, burn, exchange, tax, or pay dividends to any crypto-asset or smart contract on our decentralized blockchain-powered trading platform.
- Ability to exchange tokens.
- Ability to create new tokenized assets.
Mobile application launch.”

Stay tuned!